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The core steering group for Medway City of Sanctuary have agreed our AGM will take place at the end of the meeting on Tuesday March 1st at Strood Evangelical Church Darnley Road Strood ME2 2EU at 7.30pm. Our key aim is to propose the following constitution and following its adoption to elect officers to the Management Committee. Nominees and self nominees for these posts can be forwarded by email to [email protected] and will be accepted up to midnight on Sunday 28th February.

We will also be looking forward to hearing our speakers on this evening who are Major Haris Giannaros and Laura Goldsmith-Teisler (Help for Leros) and Anne Sears (Mothers Union).



Constitution of Medway City of Sanctuary Group

1) Name.


The name of the Group shall be: Medway City of Sanctuary


2) Aims.


The aims of the Group shall be:


To promote the inclusion and welfare of refugees and asylum-seekers, by encouraging Medway to make a public commitment to becoming a place of welcome and safety by adopting the title of ‘City of Sanctuary’.


To encourage and support local communities and voluntary, community and faith (VCF) organisations in welcoming and assisting asylum-seekers and refugees.


To publicise and celebrate the contribution of asylum-seekers and refugees to their local communities, and to UK society and culture, and to challenge hostility and discrimination against them.


3) Powers


In order to achieve its aim the Group may:


a) Raise money


b) Open bank accounts


c) Acquire and run buildings


d) Take out insurance


e) Employ staff


f) Organise courses and events


g) Work with similar Groups and exchange information and advice with them


h) Do anything that is lawful which will help it to fulfil its aim.


4) Membership.


a) Membership of the Group shall be open to any individual over eighteen without regards to disability, political or religious affiliation, race, sex or sexual orientation who is:


interested in helping the Group to achieve its aim


willing to abide by the rules of the Group and


willing to pay any subscription agreed by the Management Committee.


b) The membership of any member may be terminated for good reason by the Management Committee: Provided that the member concerned shall have the right to be heard by the Management Committee, accompanied by a friend, before a final decision is made.


5) Management.


a) The Group shall be administered by a Management Committee of not less than three and not more than six individuals elected at the Group’s Annual General Meeting (A.G.M.).


b) The Officers of the Management Committee will be decided by the Management Committee on a democratic basis at their first meeting after the AGM which will include the officers of the Chairperson, the Treasurer and the Secretary.


c) The Management Committee may co-opt onto the Committee, up to three individuals, in an advisory and non-voting capacity that it feels will help to fulfil the aim of the Group.


d) The Management Committee shall meet at least two times a year.


e) At least three Management Committee members must be present for a Management Committee meeting to take place.


f) Voting at Management Committee meetings shall be by a show of hands except for the election of officers which will be balloted.  If there is a tied vote then the Chairperson shall have a second vote.


g) The Management Committee shall have the power to remove any member of the Committee for good and proper reason.


h) The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy, provided that the maximum prescribed is not exceeded.